SECTION 1. Common Receipts. The Board shall have the duty to prepare an annual
budget setting forth the projected Common Expenses for the ensuing fiscal year, and shall
collect from each Unit Owner, his, her, or their heirs, administrators, successors and
assigns, as "Common Receipts", the proportionate part of the Common Expenses
assessed against such Unit Owner pursuant to the Condominium Declaration, the Articles of
Incorporation, these By- Laws, and in accordance with applicable law.
Annual Common Expense assessments shall be made for the annual period to be determined
by the Board, and shall be payable in monthly installments due on the first day of each
month The Board shall cause to be prepared, at least thirty (30) days in advance of the
due date of each first annual Common Expense installment, a list of the Units and the
annual Common Expense assessments applicable thereto according to the name of the Unit
Owners thereof, which list shall be kept in the office of the Association and shall be
open to inspection upon request by an Unit Owner. written notice of the Common Expense
assessment shall be sent by mail or delivered to every Unit Owner as more particularly
described in Article XVI herein.
If an annual Common Expense assessment is not made as required, an assessment shall be
presumed to have been made in the amount of the last prior year's assessment, and any
installments of such annual assessments shall be due upon each installment payment date
until anew annual assessment is made. In the event the annual Common Expense assessment
proves to be insufficient, the budget assessment may be amended at any time by the Board
provided that nothing herein shall serve to prohibit or prevent the Board from imposing a
lump sum assessment in the case of any immediate need or emergency.
SECTION 2. Determination of Common Expenses. The amount of monies for Common
Expenses deemed necessary by the Board, the character of the Common Expenses as General
Common Expenses, Limited Common Expenses, Commercial Limited Common Expenses, and
Residential Limited Common Expenses, and the manner of expenditure thereof, including but
not limited to the allocation thereof , shall be matters for the sole discretion of the
Board.
SECTION 3. Disbursements. The Board shall take and bold the funds as collected
and shall disburse the same for the purposes and in the manner set forth herein and as
required by the Condominium Declaration, and applicable law.
SECTION 4. Depositories. The depository of the Association shall be such bank or
banks as shall be designated from time to time by the Board and in which the monies of the
Association shall be deposited. Withdrawal of monies from such accounts shall be only by
checks signed by such parties as are authorized by the Board, provided that a management
agreement may include among its provisions authority for the manager to sign checks on
behalf of the Association for payment of the obligations of the Association, if the proper
fidelity bond is furnished to the Association.
SECTION 5. Accounts. The receipts and expenditures of the Association shall be
Common Expenses, and shall be credited and charged to accounts under the following
classifications and shall be allocated among the Unit Owners as the Board shall deem
appropriate:
(a) Current expenses, which shall include all expenditures within the year for
which the budget is made, including reasonable allowances for contingencies and working
funds. Current Expenses shall not include expenditures chargeable to reserves, or to
additional improvements, or to operations. At the end of each year, the unexpended amount
remaining in this account shall be applied to reduce the assessments for current expenses
for the succeeding year, or may be distributed to the membership as the Board shall
determine.
(b) Reserve for deferred maintenance, which shall include funds for maintenance
items that occur less frequently than annually.
(c) Reserve for replacement, which shall include funds for repair or replacement
of Common Elements or other facilities of the Association which is required because of
damage, depreciation or obsolescence. The amount in this account shall be allocated among
each of the separate categories of replacement items.
(d) Reserves for capital improvements, which shall include funds to be used for
capital expenditures or for the acquisition of additional personal property that will be
part of the Common Elements.
(e) Operations, which shall include all funds from the use of the Common
Elements or from any other sources. Only the additional direct expense required by any
revenue producing operation will be charged to this account. At the end of each year, any
unexpended amount remaining in this account shall be applied to reduce the assessments for
current expenses for the succeeding year or may be distributed to the membership in the
same proportion as Common Expense are assessed, as the Board shall determine. Losses from
operations or otherwise shall be met by levying special assessments against Unit Owners,
which assessments may be made in advance in order to provide a working fund.
The Board shall not be required to physically segregate the funds held in the above
accounts but may, in its sole discretion, maintain the funds in one or more consolidated
accounts. As to each consolidated account, the division into the various accounts set
forth above need to be made only on the Association's records.
SECTION 6. Reserves. The Board shall not be obligated to expend all of the
revenues collected in any accounting period, and must maintain reasonable reserves for,
among other things, repairs, replacements, emergencies, contingencies of bad weather or
uncollected accounts. Notwithstanding anything herein to the contrary, the Board in its
determination of the Common Expenses and the preparation of a budget shall specifically
designate and identify that portion of the Common Expenses which is to be assessed against
the Unit Owners as a capital contribution and is allocatable to reserves for each separate
item of capital improvement of and to said property. The amounts assessed and collected
for the reserves shall be kept in one or more interest-bearing savings accounts, or
certificates of deposit and shall not be utilized for any purpose other than that which
was contemplated at the time of the assessment. The foregoing shall not be construed to
mean that the Board shall not be permitted to keep additional cash on hand, in a checking
or petty cash account, for the necessary discharge of its function.
SECTION 7. Exemption For Assessments for Capital Improvements. Anything to the
contrary herein notwithstanding, neither Declarant nor any Institutional Lender or any
Unit shall be required to pay any assessment for capital improvements of any kind,
including reserves, whether by way of regular or special assessments or otherwise.
Further, this provision may not be amended without the written consent of the Declarant
and that of every Institutional Lender.
SECTION 8. Notice. The Board shall give notice to each Unit Owner, in writing,
and to any Institutional Lender who requires same, of the amount estimated by the Board
for Common Expenses for the management and operation of the Association for the next
ensuing period, directed to the Unit Owner at his last know address by ordinary mail, or
by hand delivery Said notice shall be conclusively presumed to have been delivered five
(5) days after deposit in the United States mails. If an annual Common Expense assessment
is not made as required, an assessment shall be presumed to have been made in the amount
of the last prior year's assessment to be paid in twelve (12) monthly installments and
such assessment shall be due upon each installment payment date until changed by an
amended assessment. In the event the annual Common Expense assessment proves to be
insufficient, the budget and assessments maybe amended at any time by the Board, provided
that nothing herein shall serve to prohibit or prevent the Board from imposing a lump sum
assessment in the case of any immediate need or emergency which cannot be met by reserve
funds earmarked for such contingency.
SECTION 9. Acceleration of Assessment Installment Upon Default. If a Unit Owner
shall be in default in the payment of an installment upon a Common Expense assessment, the
Board may accelerate the remaining installments of the assessment and file a lien for such
accelerated amount upon notice to the Unit Owner, and if the delinquent installment is not
paid by the date set forth in the notice, the then unpaid balance of the Common Expense
assessment shall come due upon such date, but not less than five (5) days after delivery
of the notice to the Unit Owner, or not less than ten (10) days after the mailing of such
notice to him by registered or certified mail, whichever shall first occur. If no such
notice has been given and default continues the Board shall, between thirty and ninety
days after the default first occurs, accelerate the remaining installments of the
assessment, upon similar notice to the Unit Owner, and file a lien for such accelerated
assessment as permitted by law if the delinquent installment is not paid by the date set
forth in this notice. In the event that such a notice is filed, the Board may notify any
Institutional Lender holding a mortgage which encumbers the Unit affected by such default
or publish appropriate notice of such delinquency to the membership of the Association. If
said default continues for a period of sixty days, then the Board shall foreclose the
foregoing lien pursuant to law or commence a suit against the appropriate parties to
collect said assessment. At the option of the Board of Directors, each monthly assessment
and each special assessment may be considered to be separate distinct and personal debts
and obligations of the Unit Owner against whom the same are assessed at the time the
assessment is made and shall be collectable as such. Suit to recover a money judgment for
unpaid common expenses shall be maintainable without foreclosures or waiving the lien
securing the same. The Board of Directors, on behalf of the Association, shall have the
authority to effect the lien procedures provided for in R.S.A. Chapter 356-B:46, with
regard to any unpaid assessments.
SECTION 10. Interest and Counsel Fees. The Board at its option shall have the
right in connection with the collection of any Common Expense assessment, or other charge,
to impose a late charge of any reasonable amount and/or interest at the legal maximum rate
permitted by law for the payment of delinquent real estate taxes, if such payment is made
after a date certain stated in such notice. In the event that the Board shall effectuate
collection of said assessments or charges by resort to counsel or the filing of a lien,
the Board may add to the aforesaid assessments or charges a sum as reasonable counsel
fees, plus reasonable costs for the preparation, filing and discharge of the lien, in
addition to such other costs as may be allowable by law.
(a) In the case of any action or proceeding brought or defended by the Association or
the Board pursuant to the provisions of these By-laws, the reasonable costs and expenses
of preparation and litigation, including attorneys fees, shall be a Common Expense
allocated to all Unit Owners.
(b) Money judgments recovered by the Association in any action or proceeding brought
hereunder, including costs, penalties or damages shall be deemed a special fund to be
applied to (1) the payment of unpaid litigation expenses; (2) refunding to the Unit Owners
the cost and expenses of litigation advanced by them; (3) Common Charges, if the recovery
thereof was the purpose of the litigation; (4) repair or reconstruction of the Common
Elements if recovery of damages to same was the motivation for the litigation; and (5) any
amount not applied to (1), (2), (3) and (4) above shall at the discretion of the Board to
be treated either as (i) common surplus which shall be allocated and distributed pursuant
to the provisions of paragraph 6 of the Condominium Declaration or as (ii) a setoff
against Common Charges generally. Notwithstanding the foregoing, if a Unit Owner (a), the
Board or any other person or legal entity affected by any such distribution, shall assert
that the damages sustained or the diminution in value suffered by a Unit Owner(s) was
disproportionate to his or their percentage of common interest, in that event the matter
shall be submitted to binding arbitration to be decided in accordance with the procedures
set forth in Article XVII hereof.
(c) All Common Charges received and to be received by the Board, for the purpose of
paying any judgment obtained against the Association or the Board and the right to receive
such funds, shall constitute trust funds which shall be expended first for such purpose
before expending any part of the same for any other purpose.
(d) In the event that a Unit Owner(s) succeed in obtaining a judgment or order against
the Association or the Board, then in addition to any other sums to which said Owner(s)
would otherwise be entitled by such judgment or order, he or they shall also be entitled
to the restitution or recovery of any sums paid to the Board as Common Charges for
litigation expenses in relation to said action or proceeding.
SECTION 12. Power of Attorney to Institutional Lender. In the event the Board
shall not cause the enforcement procedures provided in Section 9 above to be implemented
within the time provided, any Institutional Lender for any Unit as to which there shall be
such unpaid Common Expense assessments is hereby irrevocably granted a power of attorney
to commence such actions and to invoke such other remedies, all in the name of the
Association. This power of attorney is expressly stipulated to be coupled with an interest
in the subject matter.
SECTION 13. Annual Audit. The Board shall submit the
books, records, and memoranda of the Association to an annual audit by two volunteer Unit
Owners, to be named at the Annual Meeting, who shall audit the same and render a report
thereon in writing to the Board and in summary form to the Unit Owners and such
Institutional Lenders or other persons, firms or corporations as may be entitled to same.
Current, newly-elected and outgoing Members of the Board of Directors and their spouses
are not eligible to perform the audit. If two volunteers do not step forward at the Annual
Meeting, the Board shall hire an Independent Certified Public Accountant to complete the
task and assess the Unit Owners equally for the cost of the audit.
SECTION 14. Examination of Books. Each Unit Owner shall be permitted to examine
the books of account of the Board by appointment at a reasonable time on business days;
provided, however, that the Treasurer has been given at least 10 days prior written notice
of the Unit Owner's desire to make such an examination.
SECTION 15. Fidelity Bonds. Fidelity bonds may be required by the Board from all
persons handling or responsible for Association funds. The amount of such bonds shall be
determined by the Board. The premiums on such bonds shall be paid by the Association.